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As a result of the NATO summit in Newport, there will be some disruption to the university between 26th August – 7th September.
What, where and when is the NATO summit?
The NATO summit comes to South East Wales on 4th and 5th September 2014. It is the largest gathering of international leaders ever to take place in Britain, with President Obama, Chancellor Merkel, and President Hollande expected to be among leaders and senior ministers attending from around 60 countries.
The summit will attract huge numbers of visitors to south Wales, including up to 4000 delegates, 1500 media and around 10,000 other support personnel. Accommodation providers and key venues in and around Cardiff and Newport are already fully booked in the lead up to and during the summit. Local government advice pages warn this will cause 'significant and unavoidable’ disruption to travel infrastructure at times during the two-day conference, particularly around the areas of the Celtic Manor, Cardiff City Centre and the M4. The current advice is to use public transport wherever possible during the summit and limit journeys to essential travel only.
Effects on our campuses
- There is some disruption to the university expected between 26th August – 7th September, varying across campuses as follows:
- Caerleon and Newport City – significant disruption;
- Treforest – some disruption;
- Cardiff (ATRiuM) – minor disruption;
- Glyntaff – no disruption.
- Travel in South Wales will be affected at times, mostly on 3rd, 4th & 5th September. You are advised to expect longer journey times on these days.
- There will be increased campus security measures. You are advised to carry your student ID at all times on campus.
Please note: this information is correct at point of issue and could change at any time without notice. If changes occur, we will try to provide regular updates online.
Why is the University affected by the NATO summit?
The University is involved in two ways: we have the pleasure of accommodating a large delegation of support staff involved in the summit at our Treforest and Caerleon campuses, and Newport City Campus will be used as a hub for activity between 30th August – 7th September. Additionally, there is likely to be some impact on everyone living in south Wales, due to the volume of visitors expected.
The extent to which you are affected will depend on where you live and which campus you are based at. Broadly the disruptions will be as follows:
No disruption or impact expected other than travel disruptions.
A large delegation of support staff involved in the summit will be accommodated in the Treforest halls of residence during the period 28th August – 7th September. This may result in some additional vehicle traffic around campus in the early morning and late afternoon. A small part of the student car park is expected to be cordoned off for coaches.
Campus security will be slightly increased for the benefit of everyone’s safety and you may notice the presence of additional security personnel. You are asked to please carry your student ID with you at all times when on campus, as you may be asked to show it at any time.
Significant disruption is expected at Caerleon Campus due to activity associated with the summit and a large delegation of summit support staff being accommodated at Caerleon from 26th August – 7th September. Campus access will be restricted 24 hours a day. Students, visitors and non-essential staff will not be allowed access to the campus.
We are aiming to keep disruptions to a minimum by moving scheduled teaching activity and events to other venues 22nd August – 6th September.
Significant disruption is expected from 30th August – 7th September. Campus access will be restricted 24 hours a day. Students, visitors and non-essential staff will not be allowed access to the campus.
We are aiming to keep disruptions for students and visitors to a minimum by moving scheduled teaching activity and events away from the campus during this time.
Significant disruption is possible at times during the summit on 4th-5th September. However, we expect Cardiff campuses to remain open during this, albeit with some limited services and you may be required to show your student ID to access the building. You are advised to start your journey early, expect longer journey times and use public transport, or walk wherever possible.
Will access to the computer systems / drives / networks be affected by the summit?
No disruption to University networks or systems is expected as a result of the summit.
Will this affect other student activities e.g. summer language courses / other teaching?
All known scheduled activities are being moved where possible to avoid disruptions to students and guests.
Will this affect the start of term / international welcome week?
The summit will be finished by late Friday afternoon 5th September, and all delegates and support staff are expected to leave south Wales shortly afterwards, so it is not expected to affect our new term.
Will this affect Caerleon graduation ceremonies?
The Caerleon graduation ceremonies have been put back from their normal dates to avoid the summit and will take place 10th – 12th September.
Will public transport be affected?
The expectation is that public transport will not be disrupted by the summit and local government officials are advising you to use it wherever possible. This will inevitably lead to high-demand during the summit, so the advice is to leave early and allow for longer journey times.
Is the University perceived to be a terrorist target?
No, there is no perceived risk of USW being a target for terrorism. There is some risk that anti-NATO protests could attempt to disrupt events in Newport and that the University could be adversely impacted, but it is not expected to be significant.
Are we expecting to close any campuses?
No. As explained above, access to some campuses will be restricted to authorised persons. We would only consider closing a campus if the advice came directly from the police or security forces, and we are not expecting that at this stage. It’s not possible to plan for this, but we will be making every effort to ensure minimum disruption to staff, students and visitors. Some student services may be restricted for periods of time, but we will keep students informed of changes as they occur.
Can I get onto a restricted access campus with my ID badge?
No. You will not be able to access a restricted campus. At this point, Caerleon and City campuses are the only campuses with restricted access, but you should carry your ID with you at all times on all campuses.
Will there be limited parking?
As the summit is happening outside of term time, there is not expected to be a huge impact on parking, but we will keep this under review.
Will USW security cards work normally?
Yes, normal security processes will apply on all non-restricted campuses for the duration. We advise you to carry your ID at all times, just in case.
What if assignments are due to be submitted during this period?
There are not any scheduled deadlines for coursework submission at Caerleon or Newport City during this period. However, some individual students may have extended deadlines.
- Students should email the coursework to their tutor and copy to the student administration team (emails as below).
- Where this is not possible (e.g. if it is a piece of artwork) it should be submitted to any campus Student Advice Centre on the nearest date possible and by 8th September at the latest.
- Students will need to ensure they explain where they would normally submit coursework and why they were unable to do so.
Is this likely to affect the timing of resits / results?
The advertised period of resit exams should not change. Timetables for specific exams on specific days are currently being drawn up. It is hoped that all results will be published in line with the University main results date of the 9th September. If for any reason, this is not possible, information will be provided online with details.
Will resit/referral exams be affected?
Exams should still take place during the advertised period, i.e. Monday 11th August to Friday 22nd August, although in line with normal practice at the University, exams will be mainly scheduled during the first week. The detailed timetable will be published week commencing 21st July as a link on the Examination Information for Students page.
How do I contact Student Administration Services/Student Advice?
Tel: 01633 432365
Tel: (01633) 432082
Can students still access library and resources / services / IT facilities / study areas?
Caerleon library will be closed 26th August – 7th September and Newport City library will be closed 30th August – 7th September. Access to other resources will be restricted for the same periods. For information, call 01443 483400.
All library services, including e-resources and support via our online chat service will be available. You will be able to access these services online or at the campuses that are not restricted.
What if staff / students need to return library books?
Any charges for unreturned books due back at Caerleon or Newport City during this period will be waived. Where possible, students are advised to renew books online or over the phone. If convenient, students can also return books at the Cardiff (Atrium), Glyntaff or Treforest Campus libraries. For information, call 01443 483400.
Will students be able to access on-campus print services?
Print room at Caerleon will be closed 26th August – 8th September. Call 01443 48 2023 for information. Students will be able to access the self-service printers on unrestricted campuses. The Treforest print room will be open as normal.
Will student email be working?
For some of the time student email will not be available, but this is not related to the NATO Summit. Read about the Changes to Student Email for more information.
How do I contact Student Support Services?
You can telephone 01443 482080 for any of the following services, or email as indicated:
- Careers & Employability
- Disability & Dyslexia Service
- Student Money Advice
- Study Skills / EDIC
New / Incoming Students
I’m a prospective student and want to visit the University
- The University has arranged visit days for undergraduate applicants who wish to study at USW this forthcoming academic year on Saturday 16th August and Thursday 21st August. All campuses will be open during these dates. Check the website for details.
- There is an Open Evening for prospective postgraduate students on Tuesday 9th September. All campuses are open and check the website for details.
- There is an Open Day on September 17th for prospective undergraduate students who wish to apply to study at USW for entry 2015. You can check the website for details.
I need to submit Disclosure and Barring Service (DBS) documents and/or proof of qualifications to the University so I can enrol this September. Where should I bring these documents?
Access to the Caerleon and City campus will be restricted 26th August – 7th September and 30th August – 7th September respectively. During this period you can bring your documents to the Enquiries & Admissions Unit, D Block, Treforest Campus, CF37 1DL, or visit City or Caerleon campuses after 7th September. Call 03455 76 77 78 for more information.